What is it good for?
- Finding existing tools to reuse or get inspiration from
- Gathering requirements from team members
- Following a structured process to choose a tool or piece of software
- Avoiding duplication if other organisations have already solved the problem
When to use it
Once you have a clear idea of what you want to create or develop. Before starting development.
Get the tool
Visit NCVO and check out their 'Choosing new software or digital tools' guidance:
How to use it
First, revisit the Thinking about Reuse tool. This will help you evaluate existing solutions that you found that you might be able to adapt for your needs.
Next, watch this video that demonstrates the process of evaluating and selecting tools for reuse:
NCVO’s tool provides comprehensive guidance that walks you through a structured decision-making process. It will encourage you to:
- Clearly define your needs and requirements - what problem are you trying to solve?
- Research available options and create a shortlist of potential tools that meet your basic criteria
- Evaluate tools against key factors:
- Cost and value for money
- Security and data protection features
- Ease of use and training requirements
- Integration with existing systems
- Vendor reputation and support
- Test the shortlisted options through trials or demos when possible
- Consider implementation requirements including:
- Staff training needs
- Data migration plans
- Technical support availability
- Make an informed decision based on thorough evaluation and testing
Remember to involve key stakeholders throughout the process and document your decision-making criteria for future reference.
Further reading on problem statements
- Browse through Shared Digital Guides to get inspiration from how other charities have chosen software and platforms for their ideas